DATA PROTECTION INFORMATION
ON PHOTOS AND MOVING IMAGES AT EVENTS
NAME AND ADDRESS OF THE CONTROLLER
The controller within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is
FFT Produktionssysteme GmbH & Co KG
Industriepark Fulda-West
Schleyerstraße 1
36041 Fulda
Germany
Phone: +49 661 2926-0
Fax: +49 661 2926-100
Email: info[at]fft.de
Website: www.fft.de
ADDRESS OF THE DATA PROTECTION OFFICER
The data protection officer of the controller is
BerIsDa GmbH
Rangstraße 9
36037 Fulda
Phone: +49 661 - 29698090
E-Mail:dsb(at)fft.de
GENERAL INFORMATION ON DATA PROCESSING
1. description and scope of data processing
This mandatory information relates to the creation, processing, storage and publication of photographs taken at FFT Produktionssysteme GmbH & Co KG events. FFT Produktionssysteme GmbH & Co KG takes photographs to document the event and for public relations purposes.
If you do not wish to be photographed, please inform us or the photographer immediately before or on entering the event so that your request can be taken into account.
The provision of your personal data is neither legally nor contractually required. There is no obligation to provide such data. No fully automated decision-making (including profiling) pursuant to Art. 22 GDPR is used to process the data provided by you.
2 Legal basis and purpose of processing
The legal basis for the creation, storage and use of the photographs is Art. 6 para. 1 sentence 1 lit. f GDPR. The photos are stored, processed and published for the purpose of documenting the event and as part of our public relations work. Our legitimate interest lies in these purposes.
The storage of any objection is also carried out on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR for verification purposes and defense against liability claims.
3. duration of storage, possibility of objection and removal
The data provided by you will be processed for as long as it is necessary to safeguard our legitimate interests or you object to processing by us. Your data will be deleted once our legitimate interests no longer apply.
Photos not used after the event will be stored for a period of two years and then deleted; published photos will be removed from our website and deleted once they are no longer required.
Publication on our website and in social media makes the data accessible to third parties, meaning that we can only delete the data to a limited extent after publication. If you object, we will remove the data from the internet platforms directly accessible to us (our website, our social media profiles). We cannot influence the storage period for other third parties who have gained access to the data through publication. If you do not wish to be photographed, please inform us or the photographer immediately before or upon entering the event so that your request can be taken into account.
4. recipients of the data and transfer to a third country or an international organization
Within our company, access to the photographs is granted to those departments and areas that require them to fulfill the above-mentioned purposes and that are authorized to process this data. An external photographer may be commissioned to take the photographs. In the event of publication, photographs may be passed on to involved service providers (e.g. editorial offices or agencies).
We commission processors as part of our service provision. These service providers only act on the instructions of FFT Produktionssysteme GmbH & Co. KG and are contractually obliged to comply with the applicable data protection requirements. To this end, we conclude corresponding order processing contracts with these service providers in writing. This is a contract prescribed by data protection law, which ensures that our service providers only process the personal data of our data subjects in accordance with our instructions and in compliance with data protection regulations (GDPR, BDSG, etc.).
The photos and film recordings are published on the intranet, on our website www.fft.de and on social media (LinkedIn, Facebook, Instagram, YouTube).
Publications in online media or information from the Internet are accessible worldwide and can be linked to other information in order to create personality profiles. It should be noted that information (including photographs and moving images) can be accessed by anyone on the internet. It cannot be ruled out that such persons will continue to use the images or photos or pass them on to other persons. There are specialized archiving services whose aim is to permanently document the status of certain websites on certain dates. This can mean that information published on the Internet can still be found elsewhere even after it has been deleted from the original site. Publications on the pages of FFT Produktionssysteme GmbH & Co KG in social media may no longer be deleted at all, but may only no longer be shown publicly.
The European General Data Protection Regulation (GDPR) requires that the transfer of personal data that is already being processed or is to be processed after its transfer to a third country or an international organization is only permitted if a level of data protection comparable to the requirements of the GDPR is guaranteed. In other words, if it is ensured that the provisions of the GDPR are complied with - this may include, for example, the existence of an adequacy decision by the EU Commission within the meaning of Art. 45 para. 1, 3 GDPR or the introduction of internal company data protection regulations approved by a supervisory authority (so-called "appropriate safeguards", Art. 46 para. 2, 3 GDPR).
Facebook and Instagram: Offers from Meta Platforms Ireland Limited. This company is certified in accordance with the EU-US Data Privacy Framework and has undertaken to comply with European data protection standards. Further information can be found in Meta's privacy policy at: https: //instagram.com/about/legal/privacy/
LinkedIn Corporation is not currently certified under the EU-US Data Privacy Framework. As a result, the processing of the transmitted data is subject to a higher risk and effective legal enforcement is probably not possible. Further information on the handling of user data can be found in LinkedIn's privacy policy at: https: //www.linkedin.com/legal/privacy-policy
The transfer and further processing of users' personal data to third countries, such as the USA, and the associated potential risks for users cannot be ruled out by us as the operator of the site. In the USA, there is no level of data protection comparable to the requirements of the GDPR. Effective enforcement of your rights is probably not possible. It is also possible that government agencies may access the personal data provided without our or your knowledge.
III Rights of the data subject
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights vis-à-vis the controller
1. RIGHT TO INFORMATION
You can request confirmation from the controller as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from the controller
(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed
(4) the envisaged period for which the personal data concerning you will be stored, or, if specific information on this is not possible, the criteria used to determine that period
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing
(6) the existence of a right to lodge a complaint with a supervisory authority
(7) all available information about the origin of the data if the personal data are not collected from the data subject
(8) the existence of automated decision-making, including profiling, referred to in Art. 22 (1) and (4) GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.
You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed of the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
2. RIGHT TO RECTIFICATION
You have a right to rectification and/or completion vis-à-vis the controller if the processed personal data concerning you is incorrect or incomplete. The controller must carry out the rectification without undue delay.
3. RIGHT TO RESTRICTION OF PROCESSING
You may request the restriction of the processing of personal data concerning you under the following conditions
(1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
(3) the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defense of legal claims; or
(4) if you have objected to processing pursuant to Art. 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
4. RIGHT TO ERASURE
A) OBLIGATION TO ERASE
You have the right to obtain from the controller the erasure of personal data concerning you without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:
(1) The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You revoke your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you has been processed unlawfully.
(5) The deletion of personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the controller is subject.
(6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.
B) INFORMATION TO THIRD PARTIES
Where the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 (1) GDPR to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.
C) EXCEPTIONS
The right to erasure does not apply if the processing is necessary
(1) to exercise the right to freedom of expression and information
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
(3) for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defense of legal claims.
5. RIGHT TO INFORMATION
If you have asserted the right to rectification, erasure or restriction of processing against the controller, the controller is obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort.
You have the right to be informed of these recipients by the controller.
6. RIGHT TO DATA PORTABILITY
You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from the controller to which the personal data has been provided, where
(1) the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
7. RIGHT TO OBJECT
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
If the personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to the processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for these purposes.
You have the option, in connection with the use of information society services - notwithstanding Directive 2002/58/EC - to exercise your right to object by means of automated procedures that use technical specifications.
8. RIGHT TO REVOKE THE DECLARATION OF CONSENT UNDER DATA PROTECTION LAW
You have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal. You can send the revocation either by post, e-mail or fax to the controller.
9. AUTOMATED DECISION-MAKING IN INDIVIDUAL CASES, INCLUDING PROFILING
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision
(1) is necessary for the conclusion or performance of a contract between you and the controller
(2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
(3) with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a or g applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases referred to in (1) and (3), the data controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your point of view and to contest the decision.
10. RIGHT TO LODGE A COMPLAINT WITH A SUPERVISORY AUTHORITY
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
The competent supervisory authority is:
The Hessian Commissioner for Data Protection and Freedom of Information
Gustav-Stresemann-Ring 1
65189 Wiesbaden